Loudoun County Deed Records

Loudoun County deed records are maintained by the Circuit Court Clerk at the courthouse in Leesburg, the county seat. The clerk's office records, indexes, and preserves all property deeds, deeds of trust, subdivision plats, and other land instruments for real property in Loudoun County. You can search records online through Virginia's free index system, submit documents in person or by mail, or use the county's eRecording option. Property in the town of Leesburg is recorded here at the Loudoun County Circuit Court, not at a separate Leesburg court.

Circuit Court Clerk's Office in Leesburg

The Loudoun County Circuit Court Clerk is Hon. Gary M. Clemens. The clerk's office is located at 18 E. Market St., 3rd Floor, Leesburg, VA 20178 (mailing address: P.O. Box 550, Leesburg, VA 20178). The office phone is (703) 777-0270, fax (703) 777-0376, and the general email is clerk@loudoun.gov. Office hours are 8:00 AM to 4:00 PM, Monday through Friday. Financial transactions, including recording fees and taxes, must be completed during those hours.

The Loudoun County Circuit Court is part of Virginia's 20th Judicial Circuit. Judges currently serving on the court include Chief Judge Hon. Douglas L. Fleming Jr., along with Hon. James P. Fisher, Hon. James E. Plowman Jr., Hon. Stephen E. Sincavage, and Hon. Matthew P. Snow. Court terms begin on the 2nd Monday in February, April, June, August, and December, and on the 3rd Monday in October.

Visitors should be aware that camera phones are not permitted in the courthouse without a special bar pass. All visitors are subject to security screening when entering the building. Plan ahead if you are bringing documents to file or need to search records in person.

How to Record a Deed in Loudoun County

Loudoun County accepts deed recordings in person, by mail, and through eRecording. In-person filings are accepted at the clerk's counter during regular business hours. For mail submissions, use the P.O. Box address above and include a self-addressed stamped envelope for return of originals. For eRecording, contact the clerk's office by email at clerk@loudoun.gov or visit loudoun.gov/clerk for information on approved eRecording providers.

The original deed must be submitted with original signatures and notarization. The document must comply with Virginia Code § 55.1-300: pages must be numbered, and the grantor's and grantee's surnames must appear in capital letters or be underscored in the first clause. The tax map parcel ID must appear on the first page per § 17.1-252. Social security numbers must be removed before filing under § 17.1-227. A cover sheet is required under § 17.1-227.1.

Loudoun County follows local rules effective April 2024. Check with the clerk's office or the court's website for any updates to local practices before submitting documents.

Searching Loudoun Deed Records Online

The Virginia SRA system provides free grantor and grantee index searches for Loudoun County. You can look up recorded instruments by party name and retrieve the document type, recording date, and deed book and page number. Full document images may require a subscription. For in-person access, the clerk's office maintains public terminals where you can view deed books and records indexes.

Loudoun is one of Virginia's most active real estate markets. The county's land records system handles a high volume of deed recordings each year, covering new subdivisions, residential purchases, commercial transactions, and refinances. The online index is a fast way to check ownership or confirm whether a deed of trust has been released before or after a closing.

The Library of Virginia holds historical deed books and microfilm for Loudoun County. Older land records from the 18th and 19th centuries may be available through LVA's digital collections or by visiting their reading room in Richmond.

Documents Recorded in Loudoun County

All instruments affecting real property in Loudoun County must be filed with the Circuit Court Clerk to be effective against third parties. Common filings include warranty deeds, quitclaim deeds, deeds of trust securing loans, and certificates of satisfaction when mortgages are paid off. Subdivision plats and survey maps must be recorded before individual lots can be conveyed.

Easement deeds, access agreements, and utility easements are part of the land record. Powers of attorney for real estate transactions, lis pendens notices, and mechanic's liens are also filed at the clerk's office. UCC fixture filings and condominium declarations are recorded here as well.

Under Virginia Code § 55.1-407, an unrecorded deed is void against a subsequent bona fide purchaser who records first. Loudoun County's race-notice recording system means the first to record with proper notice has priority. Record promptly after any real estate closing to protect your ownership.

Recording Fees and Taxes

Loudoun County follows the statewide fee schedule under Virginia Code § 17.1-275. Documents of 10 pages or fewer cost $18 to record. Those running 11 to 30 pages cost $32. Documents over 30 pages cost $52. A portion of each fee is allocated to the Library of Virginia for records preservation.

The state recordation tax applies under Virginia Code § 58.1-801. The rate is 25 cents per $100 of the purchase price or fair market value, whichever is higher. Certain transfers may be exempt under § 58.1-811, such as transfers between family members or to government entities. Copies of recorded documents cost $0.50 per page.

Loudoun County Deed Record Resources

The images below show official Loudoun County and Virginia resources for deed records. Start with the circuit court's own page for the most current clerk information, recording procedures, and eRecording options.

The Loudoun County Circuit Court page covers clerk contact details, court calendar, local rules, and recording procedures for Loudoun County deed records.

For questions about eRecording, visiting in person, or getting certified copies, the clerk's office email at clerk@loudoun.gov is a good starting point.

The Virginia SRA system and Loudoun County's own resources both provide index access to deed records filed since the county's computerized index was established.

Older Loudoun County deed books and plat records are available at the courthouse and through the Library of Virginia for historical property research.

Use these resources together to conduct a thorough search of property ownership or lien history in Loudoun County.

Nearby Counties

Counties neighboring Loudoun in Northern Virginia and the Shenandoah Valley each maintain their own deed records at their respective Circuit Court Clerk offices.